SACO House Style Guide provides guidelines for all of the company’s written communication, whether it is internal or external.
ASCO Document Submissions:
Staff is required to follow the House Style Guide when creating any written business documents, whether hard copy or electronic.
1.0 Business document formatting:
1.1 Company will use MS in all document.
1.2 The font for all text (headings, subheadings, main text) is Times New Roman.
1.3 The text size for main text is 12 pt., 14 pt. for subheadings, and 14 pt. for headings.
1.4 The color for all text is Automatic Black.
1.5 To emphasize a specific word, make the word bold.
1.6 The line spacing for the paragraph is 1.0.
1.7 The alignment of the paragraph is left.
2.0 Header and Footer:
2.1 The header of the document needs to include the company’s logo and name on the left side and then name of the document on the right side.
2.2 The footer of the documents needs to include the number of the page in the middle.
3.0 Email:
3.1 When writing emails, the font needs to be Times New Roman, text size needs to be 12 pt.
3.2 When writing emails, the person that the email is being sent to needs to be formally greeted and addressed.
3.3 In the footer of the email, the company’s name, contact number and email should be attached.
4.0 Website:
4.1 For the website, the font of headings, subheadings and main text is Times New Roman.
4.2 The text size for headings is 18 pt., subheadings 16 pt., and for main text 14 pt.
4.3 All images in the website need to have frames.
4.4 The logo of the company needs to be attached in the top left corner of each website page.
4.5 At the footer of each website page, the company’s social media accounts need to be attached.
5.0 Social media:
5.1 Align your Social media profiles to the right.
5.2 Bio in Social media should contain name of the company and way of communication.
5.3 Profile Picture must pot it the logo.
000000000000000000000000000000000000000000000000
Document ID
RMS02 Title
Recode management system procedure Print date
23/04/2019
Revision
0.0 Prepared By
Operation manager Date Prepared
23/04/2019
Effective Date
25/04/2019 Reviewed By
General operation manager Date Reviewed
24/04/2019
Approved By
Final Approver’s Name/Owner Date Approved
25/04/2019
Purpose: The purpose from recode management system procedure to save my work document form fire, lost, and misuse.
Scope: will apply for manger and staffing that work for the company.
Responsibilities: Records management administrator for Management and organization of records in the company.
Definition Record management:
Refers to a set of activities required for systematically controlling the creation, distribution, use, maintenance, and disposition of recorded information maintained as evidence of business activities and transactions.
Procedure:
1.0 Naming Files:
1.1 Business Symbol, Activity Symbol, date data, file version number, and employee name.
2.0 Security of Records:
2.1 Save paper records in a locked place and be a person responsible for the place.
2.2 Save Records on G-drive with a strong password.
3.0 Back up Procedures:
3.1 Keeping paper records in a locked and safe place and using them when needed.
3.2 Save the electronic records in the hard drive and the password and use them when needed.
4.0 Disposal of Records:
4.1 Submit a request for the Director to dispose of the records.
4.2 If the records are not being used, they should be transferred to archiving.
4.3 Collect the finished records and dispose of them by means of cutting them with the paper-specific machine.
Overview: Process Sequence (Upload a process diagram or flow chart if you have one)
0000000000000000000000000000000000000000000000000
Document ID
SP01 Title
Sales Plan Print date
23/04/2019
Revision
0.0 Prepared By
Fotun Shata / Operation manager Date Prepared
23/04/2019
Effective Date
25/04/2019 Reviewed By
Reviewer’s Name/ General manager Date Reviewed
24/04/2019
Approved By
Final Approver’s Name/ CEO Date Approved
25/04/2019
Purpose: To describe the basic procedure for creating Sales plan
Scope: This procedure applies to Sales department while creating sales plan.
Responsibilities: Sales manager Responsibilities for developing the SP01 sales plan and submitting the plan to other department managers for review and top management for approval.
Definition: sales Staff: the professional sales staff that conducts sales calls, makes sales presentations, and prepares proposals and quotes.
Procedure:
1.0 Objective
1.0 Smart Objective: Smart Objective: S - specific, M - measurable, A - agreed upon, R - realistic, relevant, T - time-based.
1.1 Sales Objective: like revenue targets, profit margins.
2.0 Time line:
2.0 A timeline that outlines the objectives of the plan.
2.1 Specifies the date and day of the plan start.
2.2 Specifies the date and end day of the plan.
3.0 Structure of sales department
3.0 Sales Manager: is the person responsible for leading and coaching a team of salespeople.
3.1 Sales supersaver: Responsible for sales department staff.
Overview: Process Sequence (Upload a process diagram or flow chart if you have one)
000000000000000000000000000000000000
Document ID
SP01 Title
Stock Control Print date
23/04/2019
Revision
0.0 Prepared By
Fotun Shata / Operation manager Date Prepared
23/04/2019
Effective Date
25/04/2019 Reviewed By
Reviewer’s Name/ General manager Date Reviewed
24/04/2019
Approved By
Final Approver’s Name/ CEO Date Approved
25/04/2019
Purpose: To describe the basic procedure for Stock Control
Scope: This procedure applies to Operational department.
Responsibilities: Operation manager is Responsibilities for order stock, monitor stock.
Definition: Stock Control: the fact or process of ensuring that appropriate amounts of stock are maintained by a business, so as to be able to meet customer demand without delay while keeping the costs associated with holding stock to a minimum.
Procedure:
1.0 Inspection
1.1 Make sure the county is correct.
2.0 Storage aria
2.1 Temperature of storage room.
2.2 Security storage by camera.
Overview: Process Sequence (Upload a process diagram or flow chart if you have one)
000000000000000000000000000000000000000
Document ID
SP01 Title
Compliance System Print date
23/04/2019
Revision
0.0 Prepared By
Fotun Shata / Operation manager Date Prepared
23/04/2019
Effective Date
25/04/2019 Reviewed By
Reviewer’s Name/ General manager Date Reviewed
24/04/2019
Approved By
Final Approver’s Name/ CEO Date Approved
25/04/2019
Purpose: To describe the basic procedure for Compliance.
Scope: This procedure applies to all staff company.
Responsibilities: Compliance department is Responsibilities for all the staff following the rules and policy for company.
Definition: Compliance: It is the job of the inspectors to enforce compliance with the regulations and always acted in compliance with environmental laws.
Procedure:
1.0 Code of contact
1.1 Attendee: A person who is present in the company or in a particular place to attend the agreement.
1.2 Over time: time in excess of a set limit: such as, like working time in excess of a standard day or week.
2.0 Operation:
2.1 All imported documents policy available Employees by online or email.
2.2 Make sure all Employees aware of this policy.
2.3 Make sure comply and follow the policy.
Overview: Process Sequence (Upload a process diagram or flow chart if you have one)
000000000000000000000000000000000000000000
Document ID
CS06 Title
Communication with Stakeholders Print date
23/04/2019
Revision
0.0 Prepared By
Operation manager Date Prepared
23/04/2019
Effective Date
25/04/2019 Reviewed By
Fotun Shata/General operation manager Date Reviewed
24/04/2019
Approved By
Final Approver’s Name/Owner Date Approved
25/04/2019
Purpose:
1.1 Identify target audience.
1.2 Achieving objective the business.
1.3 Identify Requirements.
Responsibilities: operational manager for to check for staff.
Definition stakeholders:
Any one interest with any company and maybe affect or be affected by the business.
Internal the business: manager – security – staff
External the business: customers – Supplier
Procedure:
1.0 commotion with stakeholders
Stakeholder Stakeholder type
(Internal/ External) Type of Communication with the stakeholders
(Formal / Informal) Appropriate methods of communication
with the stakeholders
Implementation of the method to communicate with the stakeholders (How)
Manager Internal Formal I. Meeting
II. Letter I. I make this meeting about Improve quality and Increase quantity.
II. I send letter to him about the deadline.
2.0 How to make staff awareness:
2.1 Training
2.2 Orientation day
2.3 Meeting
3.0 Code of practice:
3.1 No smoking policy it will prevent damages to other people health and safety
3.2 Confidentiality of the customer’s information this will make my customer trust my company
3.2 Attendance is important for the employees to come on time to finish their tasks early
Overview: Process Sequence (Upload a process diagram or flow chart if you have one)
0000000000000000000000000000000
Document ID
PC02 Title
Petty Cash Management Print date
23/04/2019
Revision
0.0 Prepared By
Fotun Shata / Cashier Date Prepared
23/04/2019
Effective Date
25/04/2019 Reviewed By
Reviewer’s Name/ Accounting supervisor. Date Reviewed
24/04/2019
Approved By
Accounting manager Date Approved
25/04/2019
Purpose: To describe the basic procedure for Petty cash system.
Scope: This procedure applies to for finance department.
Responsibilities: Cashier is responsible for design the petty cash and send it to top management to take the approval.
Top Management is responsible for approval of plan petty cash.
Definition: Petty cash: small amount of cash use to pay for the company expenses.
Reimbursement: it’s an amount pay by manager to reach the petty cash float again.
Procedure:
1.1 Petty cash is requested from the manager.
1.2 Take the money from the manager and lucked in the petty cash box.
1.3 If the employees paid something for the company.
1.4 The cashier will ask the employee for the receipt.
1.5 The cashier will make voucher sheet and staple it with the invoice.
1.6 The Manager will sign the receipt and approved.
1.7 The cashier will give the employee the amount, and let the employee sign the receipt.
1.8 The cashier will update the excel sheet.
Overview: Process Sequence (Upload a process diagram or flow chart if you have one)
ASCO Document Submissions:
Staff is required to follow the House Style Guide when creating any written business documents, whether hard copy or electronic.
1.0 Business document formatting:
1.1 Company will use MS in all document.
1.2 The font for all text (headings, subheadings, main text) is Times New Roman.
1.3 The text size for main text is 12 pt., 14 pt. for subheadings, and 14 pt. for headings.
1.4 The color for all text is Automatic Black.
1.5 To emphasize a specific word, make the word bold.
1.6 The line spacing for the paragraph is 1.0.
1.7 The alignment of the paragraph is left.
2.0 Header and Footer:
2.1 The header of the document needs to include the company’s logo and name on the left side and then name of the document on the right side.
2.2 The footer of the documents needs to include the number of the page in the middle.
3.0 Email:
3.1 When writing emails, the font needs to be Times New Roman, text size needs to be 12 pt.
3.2 When writing emails, the person that the email is being sent to needs to be formally greeted and addressed.
3.3 In the footer of the email, the company’s name, contact number and email should be attached.
4.0 Website:
4.1 For the website, the font of headings, subheadings and main text is Times New Roman.
4.2 The text size for headings is 18 pt., subheadings 16 pt., and for main text 14 pt.
4.3 All images in the website need to have frames.
4.4 The logo of the company needs to be attached in the top left corner of each website page.
4.5 At the footer of each website page, the company’s social media accounts need to be attached.
5.0 Social media:
5.1 Align your Social media profiles to the right.
5.2 Bio in Social media should contain name of the company and way of communication.
5.3 Profile Picture must pot it the logo.
000000000000000000000000000000000000000000000000
Document ID
RMS02 Title
Recode management system procedure Print date
23/04/2019
Revision
0.0 Prepared By
Operation manager Date Prepared
23/04/2019
Effective Date
25/04/2019 Reviewed By
General operation manager Date Reviewed
24/04/2019
Approved By
Final Approver’s Name/Owner Date Approved
25/04/2019
Purpose: The purpose from recode management system procedure to save my work document form fire, lost, and misuse.
Scope: will apply for manger and staffing that work for the company.
Responsibilities: Records management administrator for Management and organization of records in the company.
Definition Record management:
Refers to a set of activities required for systematically controlling the creation, distribution, use, maintenance, and disposition of recorded information maintained as evidence of business activities and transactions.
Procedure:
1.0 Naming Files:
1.1 Business Symbol, Activity Symbol, date data, file version number, and employee name.
2.0 Security of Records:
2.1 Save paper records in a locked place and be a person responsible for the place.
2.2 Save Records on G-drive with a strong password.
3.0 Back up Procedures:
3.1 Keeping paper records in a locked and safe place and using them when needed.
3.2 Save the electronic records in the hard drive and the password and use them when needed.
4.0 Disposal of Records:
4.1 Submit a request for the Director to dispose of the records.
4.2 If the records are not being used, they should be transferred to archiving.
4.3 Collect the finished records and dispose of them by means of cutting them with the paper-specific machine.
Overview: Process Sequence (Upload a process diagram or flow chart if you have one)
0000000000000000000000000000000000000000000000000
Document ID
SP01 Title
Sales Plan Print date
23/04/2019
Revision
0.0 Prepared By
Fotun Shata / Operation manager Date Prepared
23/04/2019
Effective Date
25/04/2019 Reviewed By
Reviewer’s Name/ General manager Date Reviewed
24/04/2019
Approved By
Final Approver’s Name/ CEO Date Approved
25/04/2019
Purpose: To describe the basic procedure for creating Sales plan
Scope: This procedure applies to Sales department while creating sales plan.
Responsibilities: Sales manager Responsibilities for developing the SP01 sales plan and submitting the plan to other department managers for review and top management for approval.
Definition: sales Staff: the professional sales staff that conducts sales calls, makes sales presentations, and prepares proposals and quotes.
Procedure:
1.0 Objective
1.0 Smart Objective: Smart Objective: S - specific, M - measurable, A - agreed upon, R - realistic, relevant, T - time-based.
1.1 Sales Objective: like revenue targets, profit margins.
2.0 Time line:
2.0 A timeline that outlines the objectives of the plan.
2.1 Specifies the date and day of the plan start.
2.2 Specifies the date and end day of the plan.
3.0 Structure of sales department
3.0 Sales Manager: is the person responsible for leading and coaching a team of salespeople.
3.1 Sales supersaver: Responsible for sales department staff.
Overview: Process Sequence (Upload a process diagram or flow chart if you have one)
000000000000000000000000000000000000
Document ID
SP01 Title
Stock Control Print date
23/04/2019
Revision
0.0 Prepared By
Fotun Shata / Operation manager Date Prepared
23/04/2019
Effective Date
25/04/2019 Reviewed By
Reviewer’s Name/ General manager Date Reviewed
24/04/2019
Approved By
Final Approver’s Name/ CEO Date Approved
25/04/2019
Purpose: To describe the basic procedure for Stock Control
Scope: This procedure applies to Operational department.
Responsibilities: Operation manager is Responsibilities for order stock, monitor stock.
Definition: Stock Control: the fact or process of ensuring that appropriate amounts of stock are maintained by a business, so as to be able to meet customer demand without delay while keeping the costs associated with holding stock to a minimum.
Procedure:
1.0 Inspection
1.1 Make sure the county is correct.
2.0 Storage aria
2.1 Temperature of storage room.
2.2 Security storage by camera.
Overview: Process Sequence (Upload a process diagram or flow chart if you have one)
000000000000000000000000000000000000000
Document ID
SP01 Title
Compliance System Print date
23/04/2019
Revision
0.0 Prepared By
Fotun Shata / Operation manager Date Prepared
23/04/2019
Effective Date
25/04/2019 Reviewed By
Reviewer’s Name/ General manager Date Reviewed
24/04/2019
Approved By
Final Approver’s Name/ CEO Date Approved
25/04/2019
Purpose: To describe the basic procedure for Compliance.
Scope: This procedure applies to all staff company.
Responsibilities: Compliance department is Responsibilities for all the staff following the rules and policy for company.
Definition: Compliance: It is the job of the inspectors to enforce compliance with the regulations and always acted in compliance with environmental laws.
Procedure:
1.0 Code of contact
1.1 Attendee: A person who is present in the company or in a particular place to attend the agreement.
1.2 Over time: time in excess of a set limit: such as, like working time in excess of a standard day or week.
2.0 Operation:
2.1 All imported documents policy available Employees by online or email.
2.2 Make sure all Employees aware of this policy.
2.3 Make sure comply and follow the policy.
Overview: Process Sequence (Upload a process diagram or flow chart if you have one)
000000000000000000000000000000000000000000
Document ID
CS06 Title
Communication with Stakeholders Print date
23/04/2019
Revision
0.0 Prepared By
Operation manager Date Prepared
23/04/2019
Effective Date
25/04/2019 Reviewed By
Fotun Shata/General operation manager Date Reviewed
24/04/2019
Approved By
Final Approver’s Name/Owner Date Approved
25/04/2019
Purpose:
1.1 Identify target audience.
1.2 Achieving objective the business.
1.3 Identify Requirements.
Responsibilities: operational manager for to check for staff.
Definition stakeholders:
Any one interest with any company and maybe affect or be affected by the business.
Internal the business: manager – security – staff
External the business: customers – Supplier
Procedure:
1.0 commotion with stakeholders
Stakeholder Stakeholder type
(Internal/ External) Type of Communication with the stakeholders
(Formal / Informal) Appropriate methods of communication
with the stakeholders
Implementation of the method to communicate with the stakeholders (How)
Manager Internal Formal I. Meeting
II. Letter I. I make this meeting about Improve quality and Increase quantity.
II. I send letter to him about the deadline.
2.0 How to make staff awareness:
2.1 Training
2.2 Orientation day
2.3 Meeting
3.0 Code of practice:
3.1 No smoking policy it will prevent damages to other people health and safety
3.2 Confidentiality of the customer’s information this will make my customer trust my company
3.2 Attendance is important for the employees to come on time to finish their tasks early
Overview: Process Sequence (Upload a process diagram or flow chart if you have one)
0000000000000000000000000000000
Document ID
PC02 Title
Petty Cash Management Print date
23/04/2019
Revision
0.0 Prepared By
Fotun Shata / Cashier Date Prepared
23/04/2019
Effective Date
25/04/2019 Reviewed By
Reviewer’s Name/ Accounting supervisor. Date Reviewed
24/04/2019
Approved By
Accounting manager Date Approved
25/04/2019
Purpose: To describe the basic procedure for Petty cash system.
Scope: This procedure applies to for finance department.
Responsibilities: Cashier is responsible for design the petty cash and send it to top management to take the approval.
Top Management is responsible for approval of plan petty cash.
Definition: Petty cash: small amount of cash use to pay for the company expenses.
Reimbursement: it’s an amount pay by manager to reach the petty cash float again.
Procedure:
1.1 Petty cash is requested from the manager.
1.2 Take the money from the manager and lucked in the petty cash box.
1.3 If the employees paid something for the company.
1.4 The cashier will ask the employee for the receipt.
1.5 The cashier will make voucher sheet and staple it with the invoice.
1.6 The Manager will sign the receipt and approved.
1.7 The cashier will give the employee the amount, and let the employee sign the receipt.
1.8 The cashier will update the excel sheet.
Overview: Process Sequence (Upload a process diagram or flow chart if you have one)
0000000000000000000000000000000000000000000000